What is Grok Bot?

1. What is Grok Bot?

Think of it as a new staffer with their own desk. Grok chat is a phone call: you ask, you get an answer, you hang up. A Grok Bot has a desk it comes back to. It has a name and a job, it keeps notes on what it has learned, it has a computer with a browser already signed in to the sites you have set up, and it has a list of jobs to do at set times.

xAI’s own FAQ is blunt that Grok and Grok Bot are two different apps, with separate sign-ins and separately metered usage. Grok Bot signs in with a Cursor account, and the Bots’ computers run in Cursor’s cloud. If you are weighing it against Anthropic’s assistant, see Grok Bot vs Claude for business.

2. How does Grok Bot work?

You set a Bot up by talking to it: describe the job, give it access, and say what needs your approval. There is no flowchart to build. Behind that sit five parts.

• A cloud computer. Each Bot works on a computer in the cloud with a browser, files and a terminal, so it keeps going with your laptop shut. All your Bots share that one computer.
• Memory. A Bot keeps rules, preferences and a dated log of its work. Ask it to remember something to be sure it sticks.
• Connected apps. Under Connect apps you install a service, such as Gmail, Notion or Slack, and sign in on that service’s own page. The Bot can then do only what your signed-in account can do, and every Bot you run shares the app.
• Custom MCP servers. MCP is a common plug for AI tools. When your system is not in the list, a Bot can add a server by its web address, usually with a key. This is how the Office Voice key reaches Xero.
• Skills and routines. A skill is a written way of doing a task. A routine tells a Bot when to run it: a schedule in plain words, such as “every weekday at 8:00 AM”, or an email arriving at the Bot’s own address, a webhook or a Slack message.

Where there is no app, the Bot uses websites the way a person does, in its own browser. It signs in through xAI’s password vault or a secure form, so the model does not see the password, and it hands the computer back to you for a CAPTCHA, a passkey or a card check. Before a risky step it raises an approval card: allow once, always allow, or deny.

3. What is Grok Bot used for?

The job you do every week that crosses three tabs. xAI’s own examples include:

• An expense manager that builds the weekly expense summary from the expense system, email and spreadsheets, with totals that must tie back to the source.
• A chief of staff that sends a digest of what changed across email, calendar and shared documents, and flags where you owe a decision.
• Sales outbound that researches prospects and drafts emails for you to review.
• Account health that ranks customers by risk and suggests next steps, without contacting anyone.

Notice the pattern. In every example the Bot reads, ranks and drafts, and a person sends. xAI’s own rule is to keep sending, publishing, purchasing and changes to live systems behind approval.

4. Grok Bot for business: what is it good for in an Australian business?

The same pattern, pointed at the jobs that leak money when nobody gets to them:

• Who owes you, ranked every Monday: the Xero debtor call list.
• Supplier bills checked against the rates you agreed, before anyone pays: the supplier bill check.
• Finished jobs that never got invoiced: the unbilled jobs check for ServiceM8 and Xero.
• Quotes sent and never chased: the ServiceM8 quote follow-up.

Each is read-and-report, so a wrong answer costs you a minute, not a payment. Our guide to giving a Bot a weekly job walks through setting one up as a routine.

Run an accounting or bookkeeping practice? The same jobs across many clients raise the stakes. See AI bots for Xero practices.

5. What should I not trust Grok Bot with yet?

Most of these come straight from xAI’s own documentation.

• Your passwords. All your Bots share one computer, with its files and browser sessions. xAI says separate Bots are not a security boundary. Sign a Bot into Xero as you, and every Bot you have can reach Xero as you. Xero’s terms also ask you not to let anyone else use your login.
• Paying, approving or sending unchecked. Approval cards raised by background work expire after 30 minutes, so a 2am routine can stall waiting for you. Email a routine sends waits as a draft until you press Send; keep it that way.
• “Just testing”. A test run of a routine does real work. Test with a read-only job first.
• Every run, every time. xAI lists a known issue where some routine runs fail on a shared limit and are not retried. Check a weekly job actually ran before you rely on it.
• Cleaning up after itself. Deleting a Bot erases its memory and routines but not the shared computer’s files or sign-ins. Sign out of services yourself.
• Client data without permission. The computer runs on US cloud, so anything it reads leaves Australia, and the Privacy Act holds you responsible for what an overseas provider does with it. The Tax Practitioners Board’s July 2026 guidance treats client information in an AI tool as a possible disclosure needing the client’s permission.
• Bank reconciliation. Xero does not give ordinary apps the unreconciled bank feed lines, so no connector reconciles the bank.

You also cannot pick which AI model does the work: xAI’s FAQ says Grok Bot chooses for each task and does not show which one it used.

6. Is Grok Bot free? What does it cost in Australia?

Not free, beyond a trial. Grok Bot has no subscription of its own; it comes with a plan you already pay for. xAI’s guide lists:

• the Premium, Super and Ultra tiers of the X Subscription, for individual and team seats (not Free or Plus);
• paid Cursor plans, including Cursor Teams;
• a linked SuperGrok, SuperGrok Plus, SuperGrok Heavy or X Premium+ subscription, or a seat on a self-serve Grok Business plan.

The free trial is a usage credit with a 7-day window, not a set number of free days. Once used it is not topped up, and it never rolls into a paid plan.

xAI’s Grok Bot documentation prints no price, in Australian or US dollars, so we do not either: check the current price on the sign-up page in your account. Usage comes from a weekly pool shared with the Grok apps, with prepaid credit beyond it, and every routine run draws on it, so a busy trigger such as every new Slack message can drain a week early. Then add the cost of what the Bot plugs into: Xero’s plugin, for example, needs a custom connection with a monthly Xero fee per organisation.

7. How does Grok Bot get into my systems without my password?

By key, never login. A key is a valet key: it opens only what you ticked, you can cancel it without changing your password, and the history shows it was the Bot, not you. Three rules:

1. Prefer a connected app or an MCP server with a key over signing the Bot into a website.
2. Give each key only what the job needs. Read only, until the read-only test passes.
3. Keys go into the Bot’s secure secret card, never typed in the chat. xAI says the same.

For Xero, Office Voice is our product and is built for this. Sign in with Xero once, make a key under Keys, and add it to the Bot as a custom MCP server. On Connect, at $19 a month per business, the key reads who owes you and writes promise-to-pay notes into Xero. Connect makes no calls: draft invoices, quotes and lawful debt calls come only with Get Paid at $199 a month. It never approves, sends or pays anything. For a practice, one key can reach every client, or only the ones you tick.

The steps are on how to connect Grok Bot to Xero (with a practice version). Why the password route is the one to skip, in full: giving an AI bot access without your password. The same key also works in Claude with Xero.

8. How to get started with Grok Bot

1. Download. Get the desktop app from x.ai/bot or the Grok Bot page of your Cursor dashboard (Mac, Windows or Linux), or the phone app from the App Store or Google Play.
2. Sign in. Grok Bot uses your Cursor account; there is no separate Grok Bot login. On a Grok Business seat, choose Sign in with Grok. Have SuperGrok or X Premium+? Link it when the app asks.
3. Give your first Bot one job. The app makes a Bot called Grok Bot for you. Rename it after the job. Your first message sets the job and the limits:

Your job is to read our books every Monday and tell me who owes us money, largest first. Read only. Do not change anything, do not email or ring anyone, and ask me before you do anything you have not done before. Remember this.

4. Connect it by key. For Xero, follow how to connect Grok Bot to Xero.
5. Test before you schedule. Run the read-only test: the Bot’s total should match Xero’s Aged Receivables report to the cent. Only then make it a routine.

Facts as xAI’s documentation set them out on 30 October 2026. Grok Bot ships a new version most weeks, so expect the odd label to move.

9. Questions